Before I dive this method I want to erase the thought that this only applies to industrial industries. When first built, it was built upon the idea of manufacturing companies in mind. So many things are going to look like, but the general scheme can be applied to ANY industry. I give this example to help you understand. Most of this is common sense, the problem is that most companies do not do the implementing 5S idea. What is 5S? This is the abbreviation for the classification, straighten, scrub, standardize, sustain. Basic philosophy is to keep the work area clean and orderly.
Companies do not realize the importance and impact of the actual non-working is.So clear why it is important to clean and organized? There is an answer that I always get a fast, safe, or so you do not miss anything. Yes, this is the accepted answer. A dirty place that can lead to accidents. For example, if you leave something on the floor a man to stumble and fall. If you do not return anything to be able to ward off accidents. Now the more general idea that we need to better understand the concept of lean six sigma. It is a strategy that makes the company more efficient. Each process can be implemented in a company to save time in product creation. This is where the strike five S 'so important.Sort:This is the main organization in the workplace area. This is where you can delete unnecessary items and make sure to put all useful. This includes removing or replacing damaged equipment can not be used. It will also give you the opportunity to find out what might be missing to replace what you need is not even there.Straighten:For me this is the most important stage as far as getting the things you should have. The final stage to ensure that all necessary items in place. This step puts things where they need to go and create a system to manage it all. Imagine a tool bench. You have a screwdriver, wrench, and a hammer laying everywhere.
The last part you throw broken tools. Now that you have a great tool to release the need to put them in the right place. Maybe you make a box for each type of appliance. Another good way is the color code of each tool. Blue green sticker with all the hammers and screwdrivers. Then mark the area designated for each color. You can monitor the area for each tool. Which provides a visual place to put it when finished with it. Not only will these steps help you to quickly find an item, but also to make sure that everything will be put back.Scrub:This step is not really set up to clean the item. This should be done in steps. Scrub is a step in the management and employees will continue to set a timetable for reviewing and clearing sophisticated goods. By setting a routine cleaning, will reduce the chances of breaking equipment and save time during the actual production (because this step is done outside normal production hours) Standard:. This step is more for management. Was to design and regulate the quality of reviews on all work stations to ensure the previous steps will continue to be followed. With the set and the picture quality to make sure it is done, it will help ensure that employees understand the importance of it all. It is also a step that builds graphs and reports to track the status of the machine or equipment overtime.
This is also where you set a place monitoring systems to track the results of the change F to see how much that can affect making.Sustain:This is the step in which all firms adopt the 5S methodology. It is important to not only keep the first four measures, but also improve and expand them. Your company may test this with only a part of the company. After a month or two you think to be successful, you will then be moved to another place to apply it. This is a good example to expand and improve the management of computer files with 5S.Example:
So as I said, I want to be able to show that it can be applied in any field so I chose my mind away from the line of manufacturing industry and go to file management. There is a law firm in Miami Florida that do not set their electronic files.Before 5S, they store all their files in the folder and when they need something they manually search for the file or use the search function. The problem is that they propose is named something different and not the same process behind it. One of the account you want to use your first name, last name other account would. They also handle some types of lawsuits are all stored in the same folder.
Applying 5S: After entering and reviewing their organization we decided that the best approach would be to organize the work by applying a different folder for each type of service they provide. There is a divorce, a bankruptcy and more. If you click on one of them claimed that they started. This helps keep the organization as a whole. A well designed with the same file name with the last name and date of birth.
This enables a very fast search to find the file. On top of this each account folder have different icons and different colors to help visually identify them.Results implementing 5S: By designing the level of detail we are able to create a file management system that saved more than two minutes per search to find the file. This may not seem like a big number but it is two minutes less clients have to wait to get help. Average companies attracted about 30 files per day per employee. It is 60 minutes saved (one hour) per day employees are now able to do anything. It also reduces the chances of losing the file at all. It was determined that an average of 1 out of every forty files stored entitled to find something that can be done and is considered missing where they should repeat paperwork.As stated at the beginning of most of them seem common sense, but the reality is that some industries are more difficult to set up and maintain than others. It is key to ensure that when this method starts it is not something all. There is no point in spending time or money in the next six months if it is not followed. To fully rolled something like this companies have to spend 3-6 months to apply and get everything organized.
To be most effective it needs to not be a "spring cleaning" is fast but the initiative to get a better process for all levels of the company. On average companies are run between 40-60% efficiency. By implementing simple tools, you can improve the efficiency of 15-20% on average during the process cycle time! If you are not sure how to implement it in your company, it's a good idea to bring a consulting firm that specializes in it. It is important to create a healthy working environment and accept it even before trying to make changes. It's probably the hardest part.
More information about the six sigma method to come in the future. Please read and review them to see how they can help your business grow.
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